Users
  • 03 Jun 2024
  • 8 Minutes to read
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Users

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Article summary

Intro

Paradigm provides predefined user groups as described below, but it also allows the flexibility to create custom groups tailored to specific needs. This enables administrators to define and manage access controls and permissions that best suit their organizational requirements.

Simple userA Simple User in the Paradigm platform is a basic user role designed for general access to the platform’s primary features without administrative privileges. This role is tailored for users who need to utilize the core functionalities of the platform without the ability to make significant changes to system settings or manage other users.

Example: Arthur is user of Company LightOn in group Business, sub-group CSM, when he uploads a doc, he can share it with the Company, the Business Group, or just the CSM subgroup or only with himself (owner)

Permissions and Capabilities:

Front-End Access:

  • Interface Access: Simple Users can access the front end of the platform but do not have access to the admin interface. There is no admin link in the top-right menu for these users.
  • Chat Interface: They can use the chat interface, with or without document support, and interact with the available models specific to their company.

Task Builder:

  • Prompt Usage: They can use existing prompts and create new prompts within the Task Builder.
    Can edit/delete only the tasks they have created.

Dashboard and Analytics:
Personal Analytics: Simple Users can view and consult the dashboard and analytics but can only see statistics related to their own profile and usage.

API Key Management:

  • API Key Creation: They have the ability to create API keys for their use within the platform.

Document Management:

  • Document Access: Simple Users can view the list of documents available in the platform.
  • Restrictions: They cannot upload or delete documents within the document database.

User Profile:

  • Association: Each Simple User is associated with a single company. They cannot be associated with multiple companies but may belong to one or multiple workspaces within their company.
  • Customization: Users can manage their personal information, including changing their password.
Document managerA Document Manager in the Paradigm platform is a user role designed with enhanced permissions focused on document management. This role allows users to manage documents within the platform, giving them more control over the document repository compared to a Simple User.

Example: If I’m doc manager of the company I have all permissions on all docs of the company, if I’m doc manager of one or more workspace I have all permissions on docs of these workspaces
#### Permissions and Capabilities:

Front-End Access:
Interface Access: Document Managers can access the front end of the platform but do not have access to the admin interface. There is no admin link in the top-right menu for these users.
Chat Interface: They can use the chat interface, with or without document support, and interact with the available models specific to their company.

Task Builder:
Prompt Usage: They can use existing prompts and create new prompts within the Task Builder.
Can edit/delete only the tasks they have created.

Dashboard and Analytics:
Personal Analytics: Document Managers can view and consult the dashboard and analytics but can only see statistics related to their own profile and usage.

API Key Management:
API Key Creation: They have the ability to create API keys for their use within the platform.

Document Management:
Document Access and Control: Document Managers have the same access as Simple Users with the addition of the ability to upload and delete documents within the document database.
Document List: They can view, add, and remove documents through the document management page and dedicated workflows.

User Profile:
Association: Each Document Manager is associated with a single company. They cannot be associated with multiple companies but may belong to one or multiple workspaces within their company.
Customization: Users can manage their personal information, including changing their password and viewing their account creation date and last login date.

Company Admin (Coming soon)A Company Admin in the Paradigm platform is a user role designed to provide comprehensive administrative capabilities within a specific company. This role allows users to manage users, documents, settings, and analytics across the entire company, ensuring control and organization at the company level without extending to other companies.

Permissions and Capabilities:

Front-End and Admin Access:

  • Interface Access: Company Admins have access to the full front end of the platform and the company-wide admin interface. They see the admin link in the top-right menu.
  • Chat Interface: They can use the chat interface, with or without document support, and interact with the available models specific to their company.

User Management:

  • Company User Management: Company Admins can manage all users within their company, including adding, editing, and removing users.
  • Role and Permission Assignment: They can assign roles and permissions to any user within the company.

Document Management:

  • Document Access and Control: Company Admins can upload, edit, and delete documents within the company.
  • Document List: They can view, add, and remove documents through the company document management page.

Task Builder:

  • Prompt Usage: They can use/edit/delete existing prompts and create new prompts within the Task Builder, specific to their company.
  • Has full rights to all tasks within their companies, regardless of who created them.

Dashboard and Analytics:

  • Company Analytics: Company Admins can view and consult the dashboard and analytics related to their entire company. They have access to usage statistics for all users within their company.

API Key Management:

  • API Key Creation: They have the ability to create API keys for their use within the company.

Configuration Management:

  • Company Settings: Company Admins can customize settings and configurations specific to their company, such as themes, logos, and other company-wide settings.

Workspace Management:

  • Workspace Oversight: Company Admins can create and manage workspaces within their company, ensuring that access and resources are appropriately distributed among different business units.

User Profile:

  • Association: Each Company Admin is associated with a single company and has administrative privileges across all workspaces within that company. They do not have access to data or settings from other companies.
  • Customization: Users can manage their personal information, including changing their password and viewing their account creation date and last login date.
SuperadminA Super Admin in the Paradigm platform is the highest-level user role, granting full administrative access across all companies and system functionalities. This role allows users to manage the entire platform, including users, documents, settings, analytics, and overall system configuration. Super Admins have the most comprehensive control and oversight capabilities.

Permissions and Capabilities:

Full System Access:

  • Interface Access: Super Admins have unrestricted access to the front end and the full admin interface, including the admin link in the top-right menu.
  • Global Chat Interface: They can use the chat interface, with or without document support, and interact with all available models across the platform.

User Management:

  • Global User Management: Super Admins can manage users across all companies, including adding, editing, and removing users.
  • Role and Permission Assignment: They can assign roles and permissions to any user within the platform, including other Super Admins.

Document Management:

  • Global Document Access and Control: Super Admins can upload, edit, and delete documents in any company or workspace.
  • Document List: They can view, add, and remove documents from the entire platform.

Task Builder:

  • Prompt Usage: They can use/edit/delete existing prompts and create new prompts within the Task Builder, applicable across the entire platform.
  • Has full rights to all tasks within their company, regardless of who created them.

Dashboard and Analytics:

  • Global Analytics: Super Admins can view and consult dashboards and analytics across all companies and workspaces. They have access to all usage statistics and can generate comprehensive reports.

API Key Management:

  • Global API Key Creation: They can create, manage, and revoke API keys for any user or company within the platform.

Configuration Management:

  • Global Settings: Super Admins can customize system-wide settings and configurations, including themes, logos, and other platform-wide settings.

Company and Workspace Management:

  • Create and Manage Companies: Super Admins can create new companies, assign company owners, and manage existing companies.
  • Workspace Oversight: They can create and manage workspaces within any company, ensuring proper organization and access control.

Audit and Compliance:

  • Activity Logs: Super Admins have access to detailed logs of user activities and system changes, ensuring compliance and accountability.

User Profile:

  • Global Association: Super Admins are not limited to any single company or workspace and have full access across the entire platform.
  • Customization: They can manage their personal information, including changing their password and viewing their account creation date and last login date.

Creating a New User

  1. Access the Admin Panel: Go to Paradigm Admin.
  2. Fill in User Details: Enter username, password, last name, first name, and email.
  3. Select Company: Choose the user's company from the drop-down menu.
    • Note: Users can interact only with documents from their company. Create a new company if it's not listed.
  4. Company Owner: Mark the user as a company owner to grant them additional permissions, including chat analytics.
    • Note: Assign only one owner per company.
  5. Save and Assign Permissions: Click 'Save', then find the user in the list to assign appropriate permissions. Standard chat access requires adding the user to the 'User' group.
    By default the user is marked as 'active'. Unchecking 'active' deactivates the account but retains data.

Adding a User to a Company

  • From User Profile: In the admin panel, select the company from the drop-down in the user's profile.
  • From Company Page: You can also add users from the company's page. Ensure not to remove other users inadvertently.

Permissions and Roles

  • Superuser Status: Grants full admin permissions & access. Use sparingly; typically unchecked by default.
  • Permissions: Define specific admin functionalities. Without them, users have view-only access to the admin panel.
  • Company Owner: Grants access to aggregated chat analytics

Groups:

A group is a defined set of permissions and responsibilities assigned to users. Groupes determine what actions users can perform and what resources they can access within the system. Administrators can manage user access control with predefined permissions and have the flexibility to create custom groups tailored to specific needs.

  • None: No permissions, cannot chat or access key features.
  • User: Standard chat access, personal analytics, and access to company documents. Cannot upload documents.
  • Document Management: Can upload and manage documents.
  • Admin: Access to admin panel. See "Permissions" below.
  • Note: Users can be part of multiple groups.

Logging In to Paradigm

Enter your username and password. Contact support for login issues.

Resetting a Password

Password reset is available only through the admin panel. Go to the user's profile and use the reset form.

Deactivating a User

To deactivate a user, uncheck the 'Active' box in their profile in the admin panel.


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